About the system
About UGNAY
UGNAY is RSU-REDI's system for managing research — from the first proposal, through evaluation and funding, to monitoring, reporting and the final records. Each role sees only what belongs to their part of the process.
Features
What the system does
Everything a research project needs between a good idea and a completed terminal report.
Proposals
Researchers submit proposals with the supporting document and funding details.
- Completeness check by REDI staff
- Head review, reviewer evaluation and endorsement
- A tracker shows every proposal's current stage
Projects and tracking numbers
Approved work becomes a registered project with its own project code, objectives, leader and staff.
- Tracking and control numbers with QR codes
- Project history and staff changes on record
- Leader and staff change requests, approved by the Head
Reports and monitoring
Weekly, monthly, semi-annual, annual and terminal reports, each with a deadline.
- Targets set one period become next period's report
- Two progress figures: this period, and cumulative since the project started
- Late reports need a reason; corrections reopen a report with its full edit history
Line item budget (LIB)
Build a project's budget by year and section, and move it through endorsement to finalization.
- Personnel, MOOE and capital outlay
- Approval workflow with view-only access for the VP
- Export to PDF and Excel
Requests and documents
LIB/ASA, cash advance, travel and certificate of completion requests, each tracked from submission to approval.
- Documents already on file are reused automatically
- Finalized, signed documents are available to download
- Every request can be viewed in full by reviewers
Project document repository
Every file for a project in one place, organized like a file explorer.
- Folders for proposal, LIB/ASA, requests, reports and other files
- Search across all folders
- Head can add, replace or remove documents
People, profiles and collaboration
Researcher profiles with designation, education and research-center affiliation.
- Each researcher's involvement across all their projects
- A directory to find collaborators
Dashboards
Staff, Head and VP see portfolio-wide progress at a glance.
- Budget utilization and accomplishment per project
- Pending and late reports
- Projects per funding source and research center
Data export
Build a custom table from projects, reports, researchers, proposals, budgets or the transaction history — choose the columns, then export to Excel or PDF.
Records of past projects
The Head can record completed projects from before the system, with their funding, dates, people and documents, so the history of RSU research stays in one place.
Announcements
The Monitoring Head posts announcements — with or without pictures — shown on the sign-in page and the public Announcements page.
Security and accountability
Accounts are verified by email and approved by the Head before anyone can log in.
- Role-based access to every screen and record
- A transaction history of the important actions
Who uses it
One system, four roles
How it works
Getting started
- Request an accountSign up with your details. The Monitoring Head reviews every request.
- Verify your emailEnter the 6-digit code we send you.
- Wait for approvalYou can log in once your account is approved.
- Start workingSubmit a proposal, register your project, and file reports on time.
Questions about a specific proposal or project should go to the REDI office directly.